Permit/SIMS Desk
The Permit/SIMS Desk Reference provides the necessary information, including standard operating procedures (SOPs), forms and references, to complete a permit application review and input data into SIMS correctly. We are continuing to apply Lean principles to improve the way we do business, so please check here regularly for the most updated permit application related documents, including templates and forms.
For inclusion of environmental justice provisions into the individual permit process, see the Environmental Justice Public Participation information on the CT DEEP website.
SOPs for Processing Permits
Refer to the Summary of the Lean SIMS Permitting Team Goals for a list of the main changes affecting CPPU and Department Program application processing.
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Central Permit Processing Unit (CPPU)
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SOP for CPPU to handle and process department permit applications.
- Program Contacts and SIMS Default Staff
- Short Process List
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Department Programs
- SOP for implementation of the Pre-Application Law: To handle requests for pre-application meetings and to provide surveys to address comments on pre-application meetings and processing of permit applications.
- SOP for Department Programs to handle and process department permit applications, with references to the following associated documents.
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License (Permit) Transfer
- SOP to process single and multi-media license transfer approvals
- Process to Determine Name Change vs. Ownership Change
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Notice Of Tentative Determination
- SOP to publish notice of tentative determination for certain individual permit applications.
- Newspapers of General Circulation and List of Newspapers to Publish Statewide (General Permits)
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Office of Adjudications
- Hearing Process
- Hearing Process Flow Chart
- Requesting a Hearing
- FAQs on Hearings (for DEEP Staff)
- Adjudications Forms
- To view these forms, please visit our forms directory and search for "adjudications"
- Appeals of DEEP Final Decisions
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Program Specific SOPs
CPPU receives most permit applications for the Department.
Pursuant to section 22a-6o of the Connecticut General Statutes (CGS), no person may act under a Department of Energy and Environmental Protection (DEEP) license issued to someone else unless such license has been transferred to such a person.
Section 22a-6h of the Connecticut General Statutes requires the Commissioner to publish, at the applicants' expense, a notice of tentative determination for certain individual permit applications. Please note that General Permits are public noticed at the department's expense.
The Office of Adjudications conducts hearings to resolve cases involving permit applications, appeals of enforcement orders or appeals of licensing decisions, including the suspension and revocation of licenses issued by the Department of Energy and Environmental Protection (DEEP). Refer to the following for information on adjudicatory hearings:
Note: If your permitting program has developed a process flow chart or a SOP, please contact the Office of Planning and Program Development (OPPD) at 860-424-3003 to post the information on this page to be used as a reference by the department.
Standard Internal Use Templates
To view the full list of standard templates click here.
We have a variety of standard internal use templates for processing applications/registrations as described below:
- Individual application template and instructions
- General permit templates, registration, and instructions
- Letter templates used during application processing such as requests for additional information, insufficiency, sufficiency, denial, permit not required, rejection, revocation, surrender, withdrawal
- License transfer approval template letter, confirmation of closing
- Public Notice Templates: NTD hearing to be held, NTD intent to waive hearing, NTD no hearing required, NTD opportunity to file petition
- Public notice template letters: cover letter to graystone, public notice fee letter and worksheet
The purpose of these templates is to provide consistency across the agency. As necessary, each Bureau/Division/Program will "customize" these templates with its program-specific language and make those program level templates available to appropriate staff. However, for consistency, please include the standard template language.
Standard DEEP Internal Use Forms
To view the list of Internal Use Forms click here.
The following are internal use forms to be used as their title indicates:
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Cancel fees memo
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Refund authorization
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SIMS Update Form
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SIMS revenue schedule update (for fee changes only)
Reports & Other Resources
Reports
Sample Letters from SIMS Generated Reports
Additional SIMS Reports
To generate a specific report refer to SIMS Home/Permitting and Enforcement/Reports/Permits, Cover letters, Certificate Reports
| Document Name | Description |
|---|---|
| Confirmation Receipt Letter | CPPU auto generates and sends this out when an application comes in. |
| Notice of Expiration | SIMS generates these notices to permittees for renewal of license |
| Certificate of Registration | SIMS generates these for proof of registration typically under a general permit |
This link will only work if on the DEEP network. It can be used by all staff to create reports with various application and permitting information. They are not included in SIMS under the report tab. For any questions concerning these reports, please contact Bill Strubbe at William.Strubbe@ct.gov
Other Resources
Contacts
| SIMS Liaisons | Bureaus / Divisions |
|---|---|
| Lou Corsino (Juanita Torres) | AIR |
| Lazzaris, Tina | BCS/FSS |
| Karen Zyko | BOR, BNR |
| Bea Milne (Jessica Bilyard) | Commisioner's Office |
| Lori Saliby | MMCA/ERSD |
| Olimpia Brucato | MMCA/WEED |
| Lauren Jones | MMCA/WPED |
| Brian Golembiewski | WPLR/LWRD |
| Doug Hoskins (Jeff Gill) | WPLR-WPMD/REMED |
For questions regarding the permit process at CT DEEP, contact IPP (DEEP.OPPD@ct.gov)
SIMS 2024 Training
June 4th and 5th
10:00 - 12:00 PM
Day One - June 4th
June 4th Recording with Unofficial Transcript here.
| Timestamp | Description | Speaker |
|---|---|---|
| 0:00-9:14 | Welcome/Program Introduction | Bea Milne |
| 9:14-28:00 | SIMS Home Page | Tina Lazzaris |
| SIMS Home Page: 9:14-23:44 | ||
| Questions: 23:44-28:00 | ||
| 28:00-45:17 | Reports/Administration/Environmental Interest Tabs | Bill Strubbe |
| Reports Tab: 28:00-33:35 | ||
| Administration Tab: 33:35-34:44 | ||
| Environmental Interest Tab: 34:44-40:45 | ||
| Questions: 40:45-45:17 | ||
| 45:17-01:33:58 | SIMS Initial Processing of An Application | Tina Lazzaris |
| Detail Tab: 45:17-01:01:42 | ||
| Client Tab: 01:01:42-01:10:00 | ||
| Fee Tab: 01:10:00-01:14:00 | ||
| Questions: 01:14:00-01:33:58 | ||
| 01:33:58-01:36:10 | Wrap up |
Day Two - June 5th
June 5th Recording with Unofficial Transcript here.
| Timestamp | Description | Speaker |
|---|---|---|
| 0:00-1:41 | Welcome/Program Introduction | Bea Milne |
| 1:41-25:15 | Associating/Adding a Site, Workflow, & Issuing a Permit | Lauren Jones |
| Associating/Adding a Site: 1:41-10:01 | ||
| Workflow: 10:01-18:59 | ||
| Issuing a Permit: 18:59-21:44 | ||
| Questions: 21:44-25:15 | ||
| 25:15-01:09:00 | Document Management | Doug Hoskins |
| Document Management: 25:15-01:02:34 | ||
| Questions: 01:02:34-01:09:00 | ||
| 01:09:00-01:37:21 | Processing an Enforcement Action | Brian Golembiewski |
| Processing an Enforcement Actions: 01:09:00-01:32:04 | ||
| Questions: 01:32:00-01:37:21 | ||
| 01:37:21-01:41:50 | Wrap Up | Bea Milne |